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Data Management Planning

Data Management Planning

Data Management Planning

Planning your Research Data Needs

As you prepare your proposal for submission you should be thinking about all the technology needs you may have for your research. Knowledge Enterprise in partnership with the ASU Libraries and other ASU units is able to provide a single point of contact for research data support, including:

  • Technology Needs Assessments (TNA) – helping you understand what technology, tools and support may be most useful for your proposed research
  • Research information management tools and consulting services
  • Resilient project storage – secure storage that you can dedicate to storing your research data.
  • Statistical data analysis services
  • Geospatial data services
  • Scientific programming services

Don’t wait until your project has been funded to prepare. Being prepared will help you convince (via your DMP) that you know what you are doing and have the institutional support to do it.

Data Management Plans

Many grant funding agencies now expect proposals to include information regarding how research data will be collected, managed, published and preserved during the course of a research project. This information is intended to help you create a quality Data Management Plan (DMP) that accurately reflects how data will be curated. We also provide boilerplate DMP text that you can copy, paste and modify for inclusion in your proposal.


Types of Data Produced

In DMPs the concept of data is not restricted to tabular data sheets, but may include any and all products that will result from your research. For example: field observations, specimens or other materials collected, computer software, simulation models, imagery, curriculum materials and metadata (information about these data). Together these research outputs will comprise one or multiple datasets that contribute to peer-reviewed articles, book chapters, and other publications.

Example:
“Sensor data will be generated at six minute intervals from twelve monitoring stations. These data are downloaded automatically overnight using download scripts and saved as .txt files on AWS cloud storage. The environment model will be written in R. Time-coincident imagery collected from the site cameras will be recovered weekly by site personnel and stored as .jpeg files. Outputs from the environment model will be compared with equivalent site imagery to verify model efficiency.”

Data and Metadata Standards

You should describe the standards you will use when managing and publishing your data. This will include your intended metadata format. Many standards are available and often focus on the needs of specific disciplines. The standard chosen is less important than the fact that it should be fit-for-purpose, i.e. capable of documenting your data to a degree of detail that will support re-use by an investigator not involved in the the original research.

Example:
“Metadata are encoded in the xxxxxx metadata standard. This flexible metadata standard is well established, being widely accepted across multiple disciplines. The research team for this project will provide complete metadata for each dataset to be archived in order to maximize the potential re-use of data. Metadata files are versioned to reflect updates or corrections to both the data and/or the metadata.”

Policies for Access and Sharing

Policies for access and sharing including provisions for appropriate protection of privacy, confidentiality, security, intellectual property, or other rights or requirements.

Example:
“Based on a history of collaboration with the other institutions, we have adopted as a standard across all projects, a two-tiered data-access policy, with most data being made publicly available. Only copyright-protected, third-party data and selected human-subject data are not public. Some human subject datasets, however, will be stripped of identifying information and made publicly available through the Arixona State University insitutional daa repository.

Investigator- and student-supplied data are normally made available to the public within two years of project completion to allow time for the collation, verification and publication of research results. If the project produces any non-public data (due to licensing restrictions or privacy protection), they are available to our researchers via read access to the data archives on resilient storage media, through individual database access, or via custom queries requested through the project team.”

Policies for Re-use, Redistribution and Derivatives

Policies and provisions for re-use, re-distribution, and the production of derivatives.

Example:
“The data and information derived from this research will be made available for re-use after publication in an internet accessible data repository. These data will be downloadable with limited restrictions and with attention to accurate and complete metadata. Researchers using these data will be reqested to cite the data appropriately, including the Digital Object Identifier (DOI) and research funding source.”

Plans for Archiving, Preservation and Access

You should ensure that you detail the plans you have for archiving data, samples, and other research products, and how you will preserve access to them.

Example:

“By default, data are published via the Arizona State University Digital Repository, a web-based portal that accesses metadata and datasets from several underlying data repositories. This data portal has a comprehensive search interface, allowing users to find and download data from a wide range of projects. Tabular data are presented to the user as comma-separated value files (CSV); a format selected because of its portable nature and format durability. Spatial data are supplied in their native form as compressed packages to reduce transmission requirements. In addition to this data source, published data may also be presented via independent discipline-specific repositories.”

DMP Tool

ASU supports the use of the Data Management Plan Tool (DMPTool) developed and maintained by the University of California Digital Libraries. This tool will guide you through the creation of a data management plan including templates for many funding agencies. You can access the DMP tool here: DMPTool

Create or update your ORCID profile

ORCID® is an independent nonprofit organization working to ensure that everyone who participates in research, scholarship, and innovation is uniquely identified and connected to their contributions and affiliations


What is ORCID?

ORCID is an independent non-profit organization that provides a persistent identifier – an ORCID iD – that distinguishes you from other researchers around the world and a mechanism for linking your research outputs and activities to your iD. ORCID is integrated into many systems used by publishers, funders, institutions, and other research-related services. If you already have an ORCID we recommend you affiliate your account with ASU. This will allow you access your ORCID profile using ASU’s single sign-on. Learn more at orcid.org.

Why have an ORCID iD?

Registering for an ORCID iD is a very simple process that can result in many benefits.

  • It allows you to connect all your research contributions and affiliations
  • Removes the risk of mistaken identity
  • Saves you time – you enter your information once, but re-use it many times
  • You can improve recognition for you and the products of your research
  • It makes your research products more discoverable
  • You control your information – what is connected and how it is shared
  • You can satisfy the increasing number of organizations that require ORCID iDs
  • Free to register and use

Use your iD when you

  • Publish articles and datasets
  • Register for meetings
  • Perform peer reviews
  • Apply for grants
  • Create email signatures, web pages, CVs and more

Learn More

Your ORCID iD

Your ORCID identifier belongs to you. You will be able to use it link your research and publication activities with all the organizations you work with.

By granting ASU permission to store your ORCID record in our system, we will be able to assist you in displaying your ORCID iD on ASU profile pages, and keep your research and publication activities updated for your research grant and collaboration opportunities.

Have Questions?

Contact: Research Data Management Office